Planning meeting notes from Saturday night for the 2010 Upstate NY Permaculture Gathering.

2nd Planning Meeting for 2010 Upstate NY Permaculture Gathering (March 13, 2010)
1/16/10, 7:30pm - 9:00pm, 24 people in attendance.
(David, Jessica, Marcia, Seth, Michael, Sasha, Nick, Vanessa, Valerie, Helen, Lucy, Candee, Inma, Eli, Staphanie, Jody, Lenora, Ursula, Frank, Raishad, Zay, Pete, Kayleigh, Arthur)

1.  Name

• Changed from Consulta to Gathering to avoid confusion on the part of the public.
  
• Subtitle "Care of People, Care of Earth, Return of surplus to both"
  

• Program/Agenda (Valerie, Marcia, Nate)
• Timeline
  
• 10am - 11am, opening/welcome/open space configuration
  
• 11 am - 1 pm, 4 Pre-Programmed sessions, 2 running concurrently at a time 11-11:50 and 12-12:50
  
• "Green Infrastructure for the Health of Onondaga Creek" - Lindsay Speer, Permaculture Designer and Community Organizer
  
• Intro to Permaculture - Andrew Leslie Phillips, Hancock Permaculture Center
  
• Financial Permaculture - Jason Eaton,
  
• Social justice?  Beekeeping? Other? Liberation Ecology?
  
• 1pm - 2pm soup and bread lunch
• 2pm - 4:30pm Open Space sessions
• 4:30pm - 5pm Closing
• Venue: Heat, Air quality, parking (signage), set-up of workshop areas for day of event.
  
• Endorsements/Promotions (Frank, David, Jody, Michael)
  
• RSVPs using the Meetup.com platform
• Dedicated Gathering webpage will be on Alchemical website
  
• Flyer (draft from Corinne)
• use 2 columns
• add ethics sub-title (Care of People, Care of Planet, Return of Surplus to Both)
  
• add short 1-2 sentence Permaculture definition
• Include mention of childcare and possibly types of activities
• childcare should specify age group (4+ ?)
  
• Committee should provide any final info within two weeks for final flyer copy (by 1/30/10)
• Spanish translation particularly for Westside
• Target audience 1) Upstate NY Permaculture Community 2) Syracuse environmental and sustainability groups 3) General Syracuse population
  
• Logo
• rare moccasin snake from central ny?  I can't find anything on this yet
  
• Endorsement letter
• Start last paragraph with I/We instead of just We
• Ask endorsing organizations for small cash donation towards signage
  
• Include mention of Gear Factory
• Mention of venue as warehouse/air quality
  
• electronic distribution/promotions
• Goodle spreadsheet will be used
• Mention of outreach to SUNY-ESF Landscape Architecture dept, Cooperative Extension, Slow Foods
  
• Sign for outside of Gear Factory for week of event, Raishad provided referral.
• Other possible activity/visual outside of GF leading up to event
• Press Release to be drafted by David
  
• Child Care (Ursula, Kim, Cher, Karen, Casey, Allison)
• Ideas/activities - numerous have been proposed within committe
  
• Scheduling supervision
  
• Coordinate with parents for volunteer time
• Childcare Age Limit?
  
• Food (Joanne, Jessica, Eli , Kayleigh, Helen)
  
• Stone Soup - to be made day of with contributions from attendees
  
• Volunteers to make soup - additional pots to be made beforehand according to number of RSVPs
  
• Bread - donations sources
  
• Sweets?
• Clean-up?
• Zine Project (Nate, Karen, Eli)
• Format
• Creation station at event
• copying and mailing - ask for $1 to cover postage and copying, and get address for mailing
  
• Information/Guests (Candee, Michelle, Sasha)
• Brochure/Flyer with appropriate information for sending to RSVPs
  
• directions/map
• acommodations (couchsurfing/hostel on Oak St/house guests/etc/hotels/motels/camping)
• Restaurants/food/SRFC
• Calendar of other events (SUNY-ESF Green Building Conference)
• Point of contact/distribution of info
• Budget (Frank, David)
• Needed costs - committees to provide this info
  

• "Split Estate" Free film screening at Palace, Thursday Jan 21, 7pm - land rights/hydrofracking, and panel discussion following
  
• Finger Lakes Permaculture Guild - Community Training in Ecological Design Thursday evenings 6:30pm - 9pm, Feb 18 - May 6 - Tuition $200 - fingerlakespermaculture.org - 607-227-0316 - Ithaca, NY
  

• Committee work within themselves, send appropriate info to Frank for flyer/budget
• Final potluck and planning meeting - Saturday, February 20, 6:30 pm